Job Opportunity – Parish Secretary

Parish Secretary

St. Aloysius Parish in Kitchener is looking for a full time Secretary (approximately 30-35 hours per week, modified summer hours) for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package.

Position Summary:

  • Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
  • Updating and ordering weekly bulletin.
  • Recording and coordinating Mass intentions and processing of funds from same.
  • Sacramental registration processing, issuing Sacramental Certificates (Baptism, First Communion, Confirmation, Marriage) and Sacramental Register entries.
  • Maintaining and updating Parish calendar of events, including school Masses.
  • Order supplies for the office and Parish as needed.
  • Weekly posting of funds generated through Sunday Offerings.
  • Working as liaison with funeral homes and priest to plan funerals.
  • Working as liaison with various repair/inspection individuals (setting appointments and notifying Custodian).
  • Maintain key list and security codes records. Instruct the Custodian to enter new codes and delete old ones.
  • Maintaining the phone system.
  • Other duties as assigned by the Pastor when required.
  • Qualifications:
  • 2-3 years of prior secretarial/office experience preferred.
  • Post Secondary education in a relevant field preferred.
  • Strong attention to detail, and ability to organize and prioritize efficiently.
  • Communication and interpersonal skills.
  • Ability to work independently and follow instructions.
  • Knowledge of Microsoft Office and comfort working with church database.
  • Advanced knowledge of Microsoft Office.
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  • To Apply:
  • Please forward your resume to ggrewal@hamiltondiocese.com Please include “Secretary – St. Aloysius Parish, Kitchener” in the subject line.
  • We thank all candidates for their interest, however, only those selected for an interview will be contacted. 
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